TERMS & CONDITIONS, INCLUDING:
- RELEASE FROM LIABILITY
- STATEMENT OF CONSENT, ARBITRATION CLAUSE
- PARTICIPANT CODE OF CONDUCT
Updated November 1, 2012
These terms apply to all programs operated by internalDrive, Inc. and internalDrive International, Inc., (referred to as “iD”) including but not limited to iD Tech Camps, iD Gaming Academy, iD Programming Academy, iD Visual Arts Academy, iD Onsite, iD Tech 365 and iD Beta Camp.
RELEASE FROM LIABILITY
The participant has permission to engage in all camp activities. The parent/guardian gives permission to iD to provide routine healthcare, administer prescribed medications, and seek emergency medical treatment, including ordering of x-rays or routine tests. The parent/guardian furthermore gives permission to the professional physician selected by iD to secure and administer treatment including emergency medical or surgical treatment and hospitalization, if necessary.
The parent/guardian will be financially responsible for any medical attention needed during the session or resulting from any injury received. The parent/guardian shall provide the sole insurance coverage for any medical treatment.
The parent/guardian agrees to release any records necessary for insurance purposes, with the understanding that every attempt will be made to contact the parent/guardian, or the emergency contact(s), before taking this action. The parent/guardian gives permission to iD to arrange necessary related emergency transportation for the participant.
I HEREBY WAIVE AND RELEASE INTERNALDRIVE, INC. AND INTERNALDRIVE INTERNATIONAL, INC., ITS OWNERS, AGENTS, PARTNERS, FACILITY PROVIDERS, AND EMPLOYEES FROM LIABILITY FOR ANY INJURY OR ILLNESS INCURRED WHILE AT CAMP, RESULTING FROM ORDINARY NEGLIGENCE. I UNDERSTAND THAT THERE IS RISK OF INJURY TO THE PARTICIPANT AS A RESULT OF CAMP & ACADEMY ACTIVITIES, AND KNOWINGLY AND VOLUNTARILY ASSUME ALL RISK OF SUCH INJURY. HOWEVER, I UNDERSTAND THAT I AM NOT RELEASING INTERNALDRIVE, INC. OR INTERNALDRIVE INTERNATIONAL, INC., ITS OWNERS, AGENTS, PARTNERS, FACILITY PROVIDERS, AND EMPLOYEES FROM GROSS NEGLIGENCE, RECKLESS CONDUCT OR INTENTIONALLY TORTIOUS CONDUCT. TO THE EXTENT THIS RELEASE CONFLICTS WITH STATE/PROVINCIAL LAW GOVERNING RELEASES, THIS RELEASE IS TO BE GIVEN THE FULLEST FORCE AND EFFECT PERMITTED UNDER STATE OR PROVINCIAL LAW. IF THIS RELEASE IS DETERMINED TO BE INVALID UNDER THE LAWS OF THE GOVERNING STATE OR PROVINCE, THEN THIS RELEASE SHALL BE STRICKEN FROM THIS CONTRACT, BUT ALL OTHER TERMS AND CONDITIONS OF THIS AGREEMENT SHALL REMAIN IN FULL FORCE AND EFFECT.
STATEMENT OF CONSENT / ARBITRATION CLAUSE
By authorizing the participant to attend iD programs, the parent/guardian must agree to the statement of consent and the participant code of conduct. The information we collect is CONFIDENTIAL and is used to aid our staff, the Camp Director and Instructors in assessing crucial information regarding the participant.
Upon registration, you will need to submit information to iD in My Account about the participant including allergies, illnesses, medications, dietary restrictions, immunizations, emergency contact information, gender and date of birth. We ask for a Primary Contact Person in case of emergency (in addition to a Secondary Contact Person) and information concerning these parties—such as name of contacts, phone numbers, email, and address. This information is to be filled out by the Parent/Guardian. If you have any questions, please contact our Client Services Department at 1-888-709-TECH (8324), or 1-408-871-2227, option 1.
In order to pick up your participant from camp, only those knowing the code word, are named as additional authorized pick-up person(s), and have valid picture ID (Driver License or Passport) will be eligible. Exceptions for your participant to sign himself/herself out can only be made by the Parent/Guardian in My Account. Participants will only be admitted to the iD Programs with a named physician. We ask for the physician’s name, along with the physician’s contact information. Additionally, it is required that you provide the medical insurance carrier and the policy number or social security number of the participant. If the participant is not covered under a health insurance plan, or if you do not wish to provide iD with your medical insurance information, you agree to accept all financial liability should your child become injured while in the care of iD, and release and indemnify iD from any such financial responsibility.
If your participant should need to be restricted from any activity, you will be asked to inform us with the specifics. You further certify that he/she is in good health and able to participate in the program activities. You authorize the camp staff to attend to health problems or injuries your son/daughter/ward may incur while attending camp. You acknowledge that you are responsible for medical expenses due to your son/daughter/ward’s illness or injury.
You will also be asked to identify any medical condition or history that would require special attention. You will need to certify that the named participant is physically able to participate in all activities, including sports, games, computer instruction, and that you know of no restrictions, physical impairments, or any other factors, which in any manner may limit his/her participation in such a program.
ALLERGIES/DRUG REACTIONS and Management of Reactions including NUTS. You will be asked to chronicle any known allergies. You will be asked if the participant is bringing an EPIPEN to camp. If so, you will be asked to verify the prescription and bring 2 (two) EPIPEN’s to camp; one for Camp Staff and one for your participant to carry on their person. We cannot admit your participant into camp without 2 (two) EPIPENS; this is for your child’s safety. You may be asked for immunization information. You will need to verify that the health history you are providing is correct and complete, and that the participant has permission to engage in all camp activities except as noted. Participants will need to self-administer injections under observation of our staff.
You will be asked to enter all known illnesses or conditions which the participant has or has had including illness, allergies, and drug reactions. You will be asked to fill out a list of prescribed medications your son/daughter/ward MUST take while attending camp. You acknowledge that the medicine and/or vitamins are to be in the possession of the Camp Director, delivered to the Camp Director in original containers that identify, in English, the prescribing physician (if a prescription drug), the name of the medication, the dosage, any side effect, and the frequency of administration, and will be dispensed as instructed by you. Exception: INHALERS AND DIABETIC TESTING KITS. All medication brought to camp MUST match what is listed in the participant’s Health History section of the online Required Form, located in My Account. Any discrepancies may result in long delays at check-in and may require the cancellation of the session, without a refund. Our program staff needs your full cooperation. Thank you for understanding. You also understand that no one at iD is authorized to give any participant over-the-counter medication without written permission. In most cases, our camp personnel are not professional nurses or doctors, and have not been trained in medicine. Our camp personnel have, however, been trained in our medication administration procedures.
You understand that if your participant is taking medication, all medications must be brought to camp in the original container. The original container must identify (in English) the prescribing physician (if a prescription drug), the name of the medication, the dosage, any side effect, and the frequency of administration. Participants needing injections (insulin, hormones, etc.) will need to self administer the medication under observation of our staff. iD Staff is not trained in this area. Upon arrival at camp, all medication must be placed in the care of our Camp Director/Health & Safety Coordinator. Medication brought to camp MUST match what is listed in the participant’s Health History section of the Required Form located online in My Account. Our staff will only administer the dosage as listed on the container. Please provide a physician’s note if your participant’s dosage differs from what is listed. You understand that any discrepancies may result in long delays at check-in and may require the cancellation of the session, without a refund. Please refrain from bringing non-essential vitamins and/or supplements to camp. Our camp staff kindly appreciates your full cooperation.
You understand that it is the responsibility of all parents/guardians to retrieve their participant’s medication from the camp staff at the end of the session. If medication is not picked up within seven days, all medication(s) that are still left behind after that grace period will be disposed of at the end of each session. Should iD dispose of any medication pursuant to this policy, iD shall not be responsible for any damages or liabilities related in any way to such medication, including, but not limited to replacement cost of the medication and any damages resulting from participant’s failure to administer such medication. iD, by law, is not allowed to mail medication, so please be sure to retrieve all medication before you leave camp.
If the participant has a dietary restriction, you will be asked to inform us. Please note we are not always able to arrange for Kosher meals. This option is dependent upon the options made available by each university. To make special dietary arrangements, please phone our Client Services Department at toll free 1-888-709-TECH (8324), option 1, or for local or international calls, 1-408-871-2227, option 1.
Please note that in certain states and provinces including, but not limited to, Massachusetts, Connecticut, New York and Maryland, additional health forms are required by state/province law. No participant can attend camp without complying with these mandated state/provincial forms. You will be notified of these forms within My Account.
If a participant requires an aide at school then he/she will need to be accompanied by an aide at the iD program, and that aide will need to be present for the duration of the session. You will be responsible for charges for room and board for the aide (if applicable) and according to iD policy, the aide must be age 18 or older, may not be a family member, and must achieve a favorable result on a criminal background check, as well as interview with the iD HR Department prior to attending iD programs. If the above situation pertains to you, you will be asked to contact the iD office at least twenty (20) business days prior to the start of camp so that there is sufficient time to organize and run the background check. A background check processing fee will be assessed to the customer for the aide. The stated fee is $23 for programs in states other than New York. For all programs in New York, the processing fee is $88. These are direct costs that iD passes on. Meals are not provided for aides. If you would like your aide to receive meals on campus, that can be arranged by contacting the iD office at 1-888-709-TECH (8324), option 1 or info@internalDrive.com.
You acknowledge that upon observation of your participant at the iD program, if it is determined by the Director that the program is not a suitable and/or productive environment for your participant, iD may dismiss the participant and no refund will be issued. iD will exhaust every opportunity for an excellent relationship with each and every participant, but in some rare cases iD may not be a compatible environment for every participant.
Lost, Stolen or Damaged Property. You will be responsible for personal or property damage incurred by your son/daughter/ward while at camp. iD is not responsible for personal belongings lost or damaged by casualty, theft, laundry, etc. You agree to pay the replacement costs for lost meal cards, dorm keys, or room damage—in accordance with the policy at each program location. You agree to accept full responsibility, financial or otherwise, for the conduct of your participant—including damage to equipment, dorm room, or facilities. iD does not owe a duty to protect its participants from theft or damage to property. You will not hold iD responsible for any lost, stolen, or damaged personal items brought to camp. If any theft of or damage to your son/daughter/ward’s property should occur at camp, or in association with the camp, you understand that iD will not be held responsible.
Physical and Recreational Activities such as sports, outdoor, and other activities contain inherent risks. You are aware that your son/daughter/ward may be participating in activities such as sports, hiking, swimming or other recreational activities, and that such activities contain inherent risks of injuries. You assume all risks and understand that iD, its owners, agents, partners, facility providers, and employees will not be held liable for damages or injuries associated with recreational activities, including any and all claims based on negligence. You understand that you must report any and all injuries immediately to the program Director.
You give iD staff members permission to take your son/daughter/ward to places of relevant interest, the swimming pool (where available), guided campus tours, and facilities within walking distance of camp, both on and off campus. Off-campus activities will likely occur routinely in our Ultimate Gaming Weekends and Weekends Stays programs, at all of the iD Gaming Academy, iD Programming Academy and iD Visual Arts Academy locations. Shuttles may be utilized for Fencing & Tech at Stanford University.
You understand that all images, testimonials, photos, video and audio taken at or in connection with iD are the sole and exclusive property of iD. As a condition of enrollment, you must understand and authorize that photos may be taken of your student. You also understand and agree that said content may be used by iD in camp promotional materials, marketing collateral, and online media. These images, testimonials, photos, videos and audio may be shared and used by corporate partners, the media, or other organizations who work with iD. You understand that iD, its owners, agents, partners, facility providers, and employees will not be held liable for damages and injuries associated with said publishing, including any and all claims based on negligence. Please note that if iD is contacted by the press, a participant’s full name may be used in print, radio, TV and other mediums. We may not have the opportunity to contact all families for permission before the press arrives, so we have created a blanket policy. We thank you for understanding.
You understand that all projects and work created while at iD may be used by iD in camp promotional materials and other print and online media for camp purposes. These projects may be shared and used by corporate partners, the media, or other organizations who work with iD. You agree that any digital movie created during the iD course may be submitted to a film festival by iD and/or any of the participant(s) in the group that created the movie. You understand that iD, its owners, agents, partners, facility providers, and employees will not be held liable for damages and injuries associated with said publishing, including any and all claims based on negligence.
You understand that movies played at any of the programs run by iD are rated PG and PG-13 and selected at the sole discretion of iD. You understand that video and computer games used at any of the programs run by iD are selected at the sole discretion of iD staff.
You understand that some iD game development courses require creation or use of an online account during instructional time, or will require an online account to be created for access to games and networked game play. Parental/Guardian consent is required and granted to create Blizzard Battle.net accounts (for students under the age of 18) or Valve Steam accounts (for students under the age of 13) to activate take-home software.
Games Rated “T” and “M” – Our Responsibility: iD is the industry leader in offering various technology courses, including courses and activities revolving around gaming. In order to offer the most cutting-edge experience for participants, iD has adopted the policy of allowing the use of some select games rated “E” for Everyone, “T” for Teen, and “M” for Mature to be used as part of the curriculum. You understand that while iD takes its corporate responsibility and iD family values very seriously, it cannot guarantee that younger participants at iD will avoid complete contact with the games rated “T” for Teen, or “M” for Mature. iD will make a concerted effort to minimize exposure to any games not appropriate for these age groups. You understand that iD defines “Teen Participants” as those turning thirteen (13) years old by December 31, 2013, or earlier.
Games Rated M – Definition and Release: Some of the game titles your participant may be exposed to are rated “M” (Mature) by the ESRB (Entertainment Rating Software Board). An ESRB “M” rating means the games have content that may be suitable for persons ages 17 and older. Titles in this category may contain intense violence, blood and gore, sexual content and/or strong language, including, but not limited to extreme and/or realistic depictions of blood, gore, the mutilation of body parts, weapons, and depictions of human injury and death, non-explicit depictions of sexual behavior, and/or explicit and/or frequent use of profanity. You voluntarily assume any and all risks, known or unknown, associated with your participant’s access to “M” rated game content at an iD program and you hereby agree not to feign ignorance, sue or otherwise complain and irrevocably and unconditionally release, waive and forever discharge iD, its licensors, suppliers, game developers and publishers, their past, present and future parents, subsidiaries (whether or not wholly-owned), affiliates, divisions, agents, representatives, employees, licensees, licensors, successors and assigns, jointly and individually (hereinafter collectively referred to as “Releases”), and agree to hold the Releases harmless, from any and all manner of liabilities, claims and demands of any kind or nature whatsoever, in law or equity, whether known or unknown, which you (or your assigns, agents and/or representatives) ever had, now have, or in the future may have against the Releases, including, but not limited to claims arising out of or related to your participant’s exposure to an “M” rated game or your decision to participate or have your participant(s) participate in an iD program that includes in its curriculum an “M” rated game. This release shall be binding on all of your successors-in-interest and heirs. You acknowledge and specifically agree to waive the benefits of any statute or other applicable law that provides that a general release does not extend to claims that the releasing party does not know or suspect to exist in his/her favor at the time of executing the release, which if known would have affected his/her willingness to grant the release.
Participant Projects: You understand that iD makes a reasonable effort to send each participant home with a working game or project, or posts the participant’s project to a project website. However, there will be instances when the game or project will not work on an individual’s home system. In these rare cases, iD does not take responsibility for non-functioning/non-compatible/non-complete games or projects. iD Staff will provide each participant with their completed project at the conclusion of each session. It is the responsibility of the parent and participant to test the participant’s project in the iD computer lab before going home at the end of the session. No refund will be issued for non-functioning/non-compatible/non-complete projects.
You may opt to select the self sign-out option for Day Camp.
Teen Sign-Out Policy (Ages 13-18): Teens will sign themselves out with camp staff between 5-6 PM daily. Once students sign-out, they will no longer be in our care.
Pre-Teen Sign-Out Policy (Ages 7-12): Pre-Teens must be signed out of our care by the primary guardian or authorized pick-up person. However, you have the option to authorize your student to sign himself/herself out of our care. If you select this option in My Account, you agree to grant your participant the right to sign himself/herself out of camp without the primary or secondary guardian, or additional authorized pick-up person present.
If the participant is old enough to drive with a valid state driver license, he/she may bring a vehicle to camp. It is understood that students are not allowed to transport other students in their vehicles under any circumstances. Additionally, the participant is responsible for arranging permitted parking on campus. Parking tickets will not be reimbursed. If theft or damage should occur to the vehicle while at camp, or in transit to or from camp, iD will not be held responsible for any damages, and you hereby release iD from any such liability.
You understand that iD reserves the right to cancel a session. If a session is cancelled, you understand that you may enroll your son/daughter/ward in another session. If one is not available in the local vicinity for the same dates, a refund will be issued for all monies paid to iD for the cancelled session. You understand that if iD is forced to close a session based on a recommendation by the local Health Services Department (in the case of pandemic flu etc.) or due to other acts of nature, no refunds will be issued. The tuition paid for the cancelled session can be applied to a voucher that can be used during that same season (as space permits) or will be carried over to the next season.
ON BEHALF OF YOUR SON/DAUGHTER/WARD, THE PARENT/GUARDIAN HEREBY RELEASES INTERNALDRIVE, INC. AND INTERNALDRIVE INTERNATIONAL, INC., ITS OWNERS, AGENTS, PARTNERS, FACILITY PROVIDERS AND EMPLOYEES FROM LIABILITY (INCLUDING CLAIMS BASED UPON NEGLIGENCE) FOR DAMAGE OR INJURY TO YOUR SON/DAUGHTER/WARD OR DAMAGE OF ANY PERSONAL PROPERTY, ACCEPTING YOURSELF THE FULL RESPONSIBILITY FOR ANY AND ALL SUCH DAMAGE OR INJURY WHICH MAY RESULT DIRECTLY OR INDIRECTLY FROM ANY NEGLIGENT ACTS OR ACTIVITIES ASSOCIATED WITH INTERNALDRIVE, INC., AND INTERNALDRIVE INTERNATIONAL, INC. HOWEVER, YOU UNDERSTAND THAT YOU ARE NOT RELEASING INTERNALDRIVE, INC. AND INTERNALDRIVE INTERNATIONAL, INC., ITS OWNERS, AGENTS, PARTNERS, FACILITY PROVIDERS, AND EMPLOYEES FROM GROSS NEGLIGENCE, RECKLESS CONDUCT OR INTENTIONALLY TORTIOUS CONDUCT. TO THE EXTENT THIS RELEASE CONFLICTS WITH STATE/PROVINCIAL LAW GOVERNING RELEASES, THIS RELEASE IS TO BE GIVEN THE FULLEST FORCE AND EFFECT PERMITTED UNDER STATE/PROVINCIAL LAW. SHOULD ANY PART OF THIS CONTRACT BE FOUND INVALID OR NOT ENFORCEABLE BY A COURT OF LAW, THEN THE REMAINING PORTIONSHALL CONTINUE TO BE VALID AND IN FORCE.
YOU UNDERSTAND THAT THERE IS RISK OF INJURY TO THE NAMED PARTICIPANT AS A RESULT OF ACTIVITIES, AND KNOWINGLY AND VOLUNTARILY ASSUME ALL RISK OF SUCH INJURY. BY ENTERING “MY ACCOUNT”, IT CERTIFIES THAT YOU, THE PARENT/GUARDIAN, AGREE TO THE TERMS STATED WITHIN, AND WILL TAKE THE TIME TO ENSURE THAT ALL INFORMATION IN THE REQUIRED FORM WILL BE UP-TO-DATE AND ACCURATE TO THE BEST OF YOUR KNOWLEDGE, PRIOR TO ATTENDING THE ID PROGRAM.
THIS AGREEMENT CONTAINS A BINDING ARBITRATION PROVISION WHICH MAY BE ENFORCED BY BOTH PARTIES.
ARBITRATION IN LIEU OF LITIGATION: You agree that any dispute arising out of or relating to this Agreement, your participant’s participation at INTERNALDRIVE, INC., AND INTERNALDRIVE INTERNATIONAL, INC. or otherwise arising between the parties, including, without limitation, any participants statutorily created or protected rights, as permitted by applicable state/province or federal laws, shall be settled by arbitration in the state/province and county in which the camp is held, in accordance with the Commercial Rules of the American Arbitration Association, and judgment upon the award rendered by the arbitrator(s) may be entered in any court of competent jurisdiction. The prevailing party in the arbitration shall be entitled to recover expenses including costs and reasonable attorney’s fees associated therewith. Should any part of this contract be found invalid or not enforceable by a court of law, then the remaining portion shall continue to be valid and in force. You hereby acknowledge that you understand the terms of the ARBITRATION AGREEMENT, that you understand it, and agree to comply with all of its terms and provisions.
FOR PARTICIPANTS ATTENDING STANFORD UNIVERSITY:
Assumption of Risk, Release of Claims and Hold Harmless Agreement Waiver
The following content pertains to those attending programs at Stanford University
The parties to this Agreement are between the program Participant and the Participant’s parents or legal guardian, if Participant is under 18, all referred to hereafter jointly and severally as "Participant" and the Board of Trustees of the Leland Stanford Junior University its officers, trustees, faculty, agents, representatives, volunteers, students and employees (collectively referred to hereafter as "Stanford”) for the internalDrive, Inc. (“Event”).
Participant is a voluntary participant in this Event. Participant understands and agrees that such activities may be dangerous, may involve travel (local, domestic and/or international) and that neither the Event nor Stanford can guarantee the safety of Participant. Participant is apprised that Stanford shall not be subject to claims or suit to be made by or on behalf of Participant or Participant’s heirs, representatives or assigns as a consequence of Participant’s participation in the Event.
Assumption of Risk. Participant expressly understands and agrees that the Event presents risks to Participant and her/his property. These risks can include, among others (by way of example and without limitation): disability access; driving practices, road, premises conditions and/or maintenance; disease risks; health care; injury to the head, neck or spine; injury to the muscular or skeletal systems; injury to internal organs; scratches, bruises, strains, sprains, contusions, falls, fractures; physical violence; verbal abuse; sexual and/other forms of harassment; loss or damage to sight, teeth or hearing; paralysis; concussions; brain damage; long and/or short-term disability; loss of income and/or career opportunities; serious injury and/or death or other risks, including risks related to explosion, fire, chemical exposure and/or risks associated with field trips. Participant is responsible for researching and evaluating the risks he/she may face and is responsible for his/her actions. Any activities that Participant may take part in, whether as a component of the Event or separate from it, will be considered to have been undertaken with Participant’s approval and understanding of any and all risks involved. This includes, but is not limited to, risks associated with the consumption of alcoholic beverages and/or drugs (legal or illegal), property loss, injury to person or property, or death arising out of traffic accidents, assault, and theft or other office, general campus or laboratory activities.
It is Participant’s intention that this assumption of all risks shall be legally binding and a complete bar to Participant, Participant’s heirs, personal representatives, relatives and assigns. This assumption of risk applies to all activities arising out of, associated with or resulting directly or indirectly from Participant’s participation in the Event, including but not limited to those risks listed above.
Participant further recognizes, understands and agrees that neither Stanford nor the Event assume responsibility for any liability as regards damage or injury that may be caused by Participant’s negligence or willful acts committed prior to, during or after participation in the Event, or any liability, damage or injury caused by others, including other participants.
Adherence to Standards. Participant understands and agrees to abide by all Stanford policies, rules, and regulations and to all office, laboratory and/or general campus rules and regulations.
Release of Claims. In consideration of being accepted into and/or participating in the Event, Participant agrees for Participant and on behalf of Participant’s heirs, executors, administrators, employers, agents, representatives, insurers, and attorneys, to release and discharge Stanford of and from any and all claims which may arise from any cause whatsoever, including any negligent act or omission by Stanford or others. Participant further releases and discharges Stanford from liability for any accident, illness, injury, loss or damage to personal property, or any other consequences arising or resulting directly or indirectly from Participant’s participation in the Event. The Participant acknowledges and agrees that Stanford assumes no responsibility for any liability, damage, or injury that may be caused by Participant’s negligent or intentional acts or omissions committed prior to, during, or after participation in the Event, or for any liability, damage, or injury caused by the intentional or negligent acts or omissions of others, including other participants.
Participant intends that both the assumption of risk and the release of claims be complete defenses to any and all actions, claims or demands that Participant, Participant’s heirs or legal representatives have or may have for injuries to person or property, including death, as a result of activities for which the participant has assumed risks and/or released and/or waived claims.
Indemnification and Hold Harmless. Participant hereby agrees to indemnify, defend, and hold harmless Stanford from any injury, loss or liability whatsoever including reasonable attorneys’ fees and/or any other associated costs, from any action, claim, or demand that Participant, Participant’s heirs or legal representatives, has or may have for any and all personal injuries Participant may suffer or sustain, regardless of cause or fault as a result of, arising out of, associated with, or resulting directly or indirectly from Participant’s voluntary participation in or decision to participate in the Event, travel to and from the Event and any and all related activities, on or off of Stanford’s campus. This Indemnification and Hold Harmless Agreement is intended to be all encompassing.
Physical Condition and Insurance. Participant attests that she/he is physically and mentally capable of participating and has no known health or other restrictions that might jeopardize her/his safety or health or the safety or health of others during their participation in the Event. Participant gives permission for Stanford or its representative to provide immediate and reasonable emergency care should it be required. Participant agrees to be solely responsible for payment in full of all costs of medical care she/he may receive.
Activities Outside the Event. Should Participant choose to remain at the Event location or elsewhere either before or after participation in the Event then this Agreement shall remain in full force and effect.
Event Modification and Cancellation. Stanford reserves the right to cancel or modify the Event before or during its operation for any reason, including emergencies, low enrollment, or unavailability of facilities or personnel.
Termination of Participation. Participant shall not engage in inappropriate conduct. Participant understands that, in its sole discretion, Stanford or its representative may terminate at Stanford’s sole discretion Participant’s participation in the Event at any time, including during the Event. Reasons for termination may include, but are not limited to: inappropriate conduct or other behavior by Participant deemed detrimental to the best interests of the Event, or health or safety considerations. Such termination shall not diminish or otherwise alter Participant’s obligation to make any payment required for the Event, nor shall Stanford be required to make any refund.
Severability. It is understood and agreed that, if any provision of this Agreement or the application thereof is held invalid, the invalidity shall not affect other provisions or applications of this Agreement which can be given effect without the invalid provisions or applications. To this end, the provisions of this Agreement are declared severable.
Governing Law and Venue. This Agreement shall be construed in accordance with, and governed by, the laws of the State of California. The venue for any action arising out of this Agreement shall be the County of Santa Clara, State of California. The parties agree to submit to jurisdiction in Santa Clara County, California.
Construction and Scope of Agreement. The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any party. This Agreement is the only, sole, entire, and complete agreement of the parties relating in any way to the subject matter hereof. No statements, promises, or representations have been made by any party to any other, or relied upon, and no consideration has been offered or promised, other than as may be expressly provided herein. This Assumption of Risk, Release of Claims, Indemnification, and Hold Harmless and Agreement supersedes any earlier written or oral understandings or agreements between the parties.
Participant acknowledges that he/she has read this Assumption of Risk, Release of Claims, Indemnification and Hold Harmless Agreement, understands its meaning and effect, and agrees to be bound by its terms.
Important Note to Participants and Custodial Parents and Legal Guardians. By agreeing to these Terms and Conditions, you confirm that you understand and agree to the full content of the above waiver as documented by the university. The effective date and time of this agreement is equivalent to the date and time you agree to these Terms and Conditions.
iD PARTICIPANT CODE OF CONDUCT
iD has the right to dismiss any individuals if their actions or attitudes are deemed detrimental, as set forth below in the iD Code of Conduct, to the general atmosphere of the camp and that there shall be no refunds issued for such dismissal.
You agree that you have read through, understand, and agree to the iD Code of Conduct. You further agree that you will review the iD Code of Conduct with your participant(s) that is/are participating in a program run by iD. As the parent/guardian of a participant attending an iD program, you understand that your participant must act in a way that is in keeping with the iD Code of Conduct. You also understand that your participant can be dismissed from camp if his/her actions or attitudes seem to be harmful to the atmosphere or to other participants at the camp.
You understand that your participant can be dismissed, without a refund, from camp for the following reasons: Drug/Alcohol/Tobacco use; Viewing pornography or any inappropriate material on the Internet; Inappropriate language (swearing, using bad words, racial slurs); Physical violence or threats of physical violence against other participants or iD staff; Damage to University facilities or iD equipment, Stealing property of others; Inappropriate use of equipment; Sexual Harassment of other participants or iD staff; Internet hacking; Damage to dorm room; or Bullying.
If possession of illegal substances or weapons is suspected, participant(s) will be subject to search and seizure. If possession of illegal substances or weapons is found, participants(s) will be dismissed from camp immediately. Participant (and therefore parent/guardian) is responsible for any personal items brought to and loaned at camp. Participant promises to respect all iD Staff members and participants while treating the facilities and equipment with great care.
Bringing electronic devices to camp, including iPhone, Droid, Blackberry, Laptop, Digital Camera, Handheld Console, etc.
We do NOT require students to bring any devices to iD. However, in some courses, the participant may want to learn photography on their own personal DSLR, or may want to upload an iPhone app to their iPhone, for example. Additionally, we understand that parents may want to communicate with their students via cell phone. Should the participant bring a personal device to the program, please note:
- iD is NOT responsible for lost, damaged or stolen equipment—student and/or parent/guardian assume all risk.
- Personal devices may NOT be used during instructional times—unless they are approved by the instructor.
- We recommend that personal devices be locked in a dorm room or backpack. Cell phones/Smart phones can be kept on hand but must be in silent mode during instructional times.
- Accessing the internet via a local Wi-Fi hotspot on the university campus is the sole responsibility of the participant. Participant and parent/guardian must comply with all university terms & conditions, and assume all financial risk. iD does not facilitate internet access for non-iD devices.
- Viewing inappropriate content (including sexual content, inappropriate violence, racism, bullying, etc.) online may result in immediate dismissal from camp, without a refund.
- Any attempts at computer “hacking” will result in immediate dismissal from camp, without a refund. Local authorities will be contacted when warranted.
- In most cases, students will NOT be permitted to use their own personal STEAM accounts.
Recommended: Students have access to tons of technology while at iD Tech Camps and Teen Academies. Feel free to leave personal electronic devices at home. Certain filtering software is placed on iD computers, and this may not be the case with a personal device. Additionally, studies from the American Camp Association have shown that students who leave their devices at home gain a bigger sense of independence. Plus, there is always email.
Parent/Guardian and participant understand that iD reserves the right to dismiss participant from the session without any prior warning for violating any of the terms of the Participant Code of Conduct.
You understand that in general, iD views social networking sites (e.g. YouTube, Facebook, Twitter, etc.), personal websites, and blogs positively and respects the rights of our participants to use them as a medium for self expression. iD does, however, also recognize the potential dangers associated with the abuse of social networking sites, and has set forth this policy.
You further understand that for the safety of our participants and to protect the privacy of our summer staff, iD requires that participants observe the following policies:
- Any projects or websites created by participants and hosted on iD servers may not contain links to websites containing personal information or inappropriate material.
- iD does not allow the use of its company logo or those of their corporate partners or community partners on any personal website, social networking group, or blog without written permission by iD or its corporate or community partners.
- Participants should also be aware that under no circumstances is staff allowed to give personal contact information for social networking sites, personal websites, blogs, or instant messenger programs. This must be arranged by the participant’s parent/guardian through the Human Resources Department at iD.
- For the safety of our campers and to protect the privacy of our summer staff, iD has implemented a policy to govern interactions outside of camp. Staff may communicate publicly via the iD Alumni Facebook Group. However, staff is not permitted to communicate privately with, give out personal contact info to, or become social media friends with participants under the age of 18. The participant’s parent/guardian must first contact iD’s Human Resources Department to grant permission for the participant to contact the staff member, and the Human Resources Department will then contact the staff member on the participant’s behalf. Should you have any questions regarding this policy, please email HR@internalDrive.com.
- Participants may not give their personal contact information to a staff member. To correspond with instructors after the session has ended, the participant’s parent must contact the Human Resources Department at the main office (not Directors) to grant permission for the participant to contact the staff member. The Human Resources Department will then contact the staff member on behalf of the participant.
Facebook Alumni Group. We review every request to join the iD Alumni group before approving a new member. Only current and former participants or staff members are currently being accepted into the iD Alumni group. We feel this will provide the most open environment to share ideas and stories from camp. If we cannot find you in our system as a former or current participant or staff member, we will send you a private message (PM) to confirm who you are.
If you have not been "approved" and we have not sent a PM, it is likely because you do not have messaging turned on so we do not have a way to reach you privately. Please send a private Facebook message to us, or send an email to socialmedia@internalDrive.com, and we will review, approve, and add you (or, we will send you a nicely-worded response to let you know that you are currently not eligible to become an iD Alumni Group member because you are not a current or former participant or staff member). If you have any questions, please feel free to post a private message to us on Facebook, or send an email to socialmedia@internalDrive.com.
iD makes every reasonable effort to prevent participants from being exposed to inappropriate web content. As a safeguard, iD installs internet filtering software on iD computers. No software is 100% perfect, and some inappropriate content may inadvertently be accessed. iD takes reasonable precautions to guard against inappropriate material from being viewed. If inappropriate content is viewed, the instructor will follow standard protocol. Please understand that participants found in violation of our “common sense” internet policy may be removed from camp without receiving a refund.
NON-TRADITIONAL EDUCATIONAL ENVIRONMENT
iD believes in a non-traditional learning environment. Typically, iD teaches different courses simultaneously within the same lab environment. Labs may be noisy, crazy, and high-energy. Age ranges may vary. We remind all participants that this is a summer camp environment, and we typically blend traditional summer camp activities with our technology courses.
CANCELLATION AND PAYMENT POLICY. USD $250 NON-REFUNDABLE DEPOSIT PER WEEK.
All financial transactions are made and quoted in U.S. Dollars. We have a strict refund policy due to the high costs of hardware, software, and staff resources. To reserve space at iD, a non-refundable, non-transferable deposit of $250 is required per session, per participant. To reserve a space at our Teen Academies (iD Gaming Academy, iD Visual Arts Academy or iD Programming Academy) a non-refundable, non-transferable deposit of $500 is required per session, per participant. The deposit will be applied toward the customer’s total balance. For iD Beta Camp and iD Tech 365, the entire tuition is non-refundable.
Final payments MUST be received by May 15, 2013. Balance payments not received by May 15, 2013 will automatically incur a $25 late fee; any payments not received by June 6, 2013 will automatically incur an additional $25 late fee (total of $50) added to the balance due. If the registration was completed after May 15, 2013 all payments and fees are due at the time of registration. Balance payments are non-transferable. If a deposit is paid by credit card and additional payment instructions are not received prior to three weeks of the scheduled camp start date, you authorize iD to charge the balance due as well as any late fees to the credit card on record. A $25 returned check fee will be assessed for any checks returned. Payment not received within 2 weeks (14 days) of the start confirmed camp week/session is subject to cancellation without a refund. iD reserves the right to send any unpaid balances over 90 days to a collection agency. We do not want to do this, so let’s work together. If authorized to do so at the point of registration, iD will automatically bill your credit card on record on May 15, 2013 in order to keep your account current and avoid late charges.
If any upgrades are made at camp (i.e. adding lunch, the overnight option, switching a course, or adding weekends stays) you authorize iD to bill the credit card on file, or make alternate arrangements for payment.
No refunds will be given at the Teen Academies in the event that a studio tour is cancelled. In the rare circumstance that that a cancellation of the event does occur, students will be taken to an alternate venue or will be given additional instructional time.
No fee or penalty will be assessed for making changes to a location, date or course up until 3 weeks prior to the start of the scheduled session. If there are 3 weeks (21 days) or less until the start of the scheduled session, a $35 change fee applies.
REFUND / CANCELLATION POLICY
No refunds will be issued for early withdrawal or dismissal due to absences (for any reason including sickness), behavioral dismissals, power failures, weather, and unforeseeable events not within the control of iD or other acts of nature. If participants leave camp early for ANY reason, the tuition is NOT prorated and no refund will be issued, including partial refunds.
Balance payments, less the non-refundable deposit, are refundable up until 3 weeks prior to the start of the confirmed camp week/session. No refund will be issued for cancellations or withdrawals within 3 weeks of the start of confirmed camp week/session.
Cancellations can be made through My Account, or submitted in writing to the iD office no later than 3 weeks prior to the start of the confirmed camp week/session. (The deposit amount for iD Tech Camps is $250 per session, per participant. The deposit amount for the iD Gaming Academy, iD Visual Arts Academy and iD Programming Academy is $500 per session, per participant. There are no refunds for iD Beta Camp and iD Tech 365). If not cancelling via My Account, the cancellation may be emailed, mailed via postal service, or faxed. To cancel via email send to info@internalDrive.com; note in the subject line “Cancellation”. To cancel by mail via the Postal Service, send to: iD Tech Camps, Attention: Cancellation, 42 West Campbell Avenue, Suite 301, Campbell, CA 95008 USA. To cancel via fax send to 1-408-871-2228, Attention: Cancellation.
If iD must cancel a session and cannot find a suitable alternative at an adjacent location, a full refund will be made to the client.
THE iD GUARANTEE – iD TECH CAMPS & ALL iD TEEN ACADEMIES
If, during the participant’s course instructional hours, iD should go beyond 8 participants per instructor (9 students or greater) for two or more consecutive days in a given week, the student is entitled to receive a $100 discount or voucher. If a voucher is awarded, the participant may apply the camp voucher toward a make-up session during the same summer or receive a camp voucher for the upcoming summer. The voucher is transferable to siblings or friends. Nominal fluctuations in the ratio during one day of a session will not qualify as a violation of the iD Guarantee. The parent/guardian must contact iD to redeem their $100 discount or camp voucher during the same summer in which they attended the iD Program. Note: We realize you place much trust in us. Our goal is to never violate the iD Guarantee. If we do, we will do our best to contact you and automatically provide the discount or voucher.
SPECIAL PROMOTIONS & DISCOUNTS
iD runs promotional specials from time to time. For “specials”, the client will receive the published discount amount with use of the corresponding promotional code, limit one discount per participant. The session balance must be paid in full at the time of registration to receive the published discount amount. All applicable cancellation/refund policies apply. All promotional codes and referral codes must be submitted at the time of registration. iD does not honor retroactive adjustments. The total discounts received cannot exceed the total cost of the products purchased. All promotional codes are not valid for iD Tech 365.
SIBLING & MULTI-WEEK DISCOUNTS
When registering for multiple camp sessions at iD, pay the standard tuition for the first session and receive $50 off each additional session. When registering siblings at iD, pay the standard tuition for one participant and receive $50 off tuition for each additional participant. The Sibling & Multi-Week Discount applies to a single participant registering for multiple weeks or added siblings registering at iD. The total discounts received cannot exceed the total cost of the products purchased. Sibling & Multi-Week discounts are not valid for iD Tech 365.
PROMOTIONAL CODE DISCOUNTS
Utilize a valid Promotional Code and receive a discount (limit one per participant). iD will apply the discount promotional code with the greatest amount to each account. Note that some Promotional Codes require that the session balance be paid in full at the time of registration to receive the promotional discount. All promotional codes and referral codes must be submitted at the time of registration. The total discounts received cannot exceed the total cost of the products purchased. All promotional codes are not valid for iD Tech 365.
REFER-A-FRIEND REBATE TERMS & CONDITIONS
- There is no limit to the number of people a client can refer.
- Earn $50 for each new participant you refer who attends iD Tech Camps, the iD Gaming Academy, the iD Visual Arts Academy or the iD Programming Academy during the current summer camp season. Your friend will also save $50 off their tuition. Not valid for iD Tech 365.
- The referred participant must be a new participant and cannot have previously attended iD.
- In order to be eligible, you must have referred a new participant prior to the date your friend starts camp.
- The new participant MUST enter the Referral Code at the time of registration. Codes will not be accepted after the participant is already registered.
- You can refer as many eligible participants as you like, quickly and easily through My Account.
- Referral codes can only be used once per participant. Please note that iD will credit the referral based off of the referral code that the new client enters at the time of registration.
- The Refer-a-Friend program does not apply to siblings (since they are eligible for the sibling & multi-week discount).
- Participants may not refer each other to both qualify for the Refer-a-Friend discount.
- For each referral, you may select an American Express Gift Card, iTunes Gift Card, Amazon Gift Card, or a credit to your account (if participant is registered for current season).
- If the referring client chooses to receive a gift card, the gift card will be mailed out from our main office within 7-10 business days from the time the referred client registers.
- If the referring client chooses to receive a credit to his/her account, the credit will be applied within 4-6 weeks from the time the referred client registers, or sooner. If referred friend cancels his/her session, the $50 credit will be removed from the customer’s account.
- iD reserves the right to update or modify these terms and conditions on the website at anytime.
PROGRAM TERMS & DETAILS
TUITION: YOUTH DAY CAMPS & OVERNIGHT CAMPS
Weekly Day Camp Tuition includes all state/province and federal taxes, adult supervision, instruction, curriculum materials, camp T-shirt, recreational activities and Friday afternoon picnic. Overnight Camp Tuition includes day camp tuition items plus daily meals (Sunday evening – Friday afternoon), double-occupancy dorm room (subject to availability), 24-hour adult supervision, and recreation. Extended Day Camp Tuition includes day camp tuition items plus breakfast, lunch, and dinner.
Instruction begins at approximately 9:00 AM and concludes at approximately 5:00 PM (Monday-Thursday), excluding an hour for lunch and an hour for activities. Instruction concludes at approximately 12:00 PM on Friday. There will also be no sports instruction for our Fencing & Tech program on Friday. Commuting students may check-in to camp as early as 8 AM and stay as long as 6 PM. On Friday, Family Showcase begins at 3 PM at most locations.
DAY CAMP LUNCH PLANS
The Day Camp Lunch Plan is optional. The cost of lunch can vary by location. Lunch may be purchased per session and cannot be purchased on a daily basis. The lunch plan is not prorated, regardless of the number of lunches eaten. Cash is not accepted. Payment may be made via credit card, check or money order prior to the first day of camp, preferably via My Account. Bringing a brown bag lunch is acceptable – but not all participants will be able to eat with the other participants in the dining hall. In these cases, iD staff will chaperone these participants in an adjacent area. We ask that families who are packing lunch send non-perishables that do not require refrigeration.
TUITION: iD GAMING ACADEMY, iD VISUAL ARTS ACADEMY & iD PROGRAMMING ACADEMY
Overnight & Day-Only Academy Programs: Instruction begins at approximately 10:00 AM Monday and concludes at approximately 6:00 PM (Monday-Thursday). On the first Friday, instruction ends at 3:30 PM. The tuition does not include airfare or transportation to and from the session. iD does not facilitate airfare or transportation to and from the program.
Overnight Academy Programs: Tuition includes breakfast, lunch, dinner, Academy T-shirt, instruction, excursions, and housing. Check-in is at 6:00 PM on Sunday. Friday pick-up is at 4:00 PM, unless purchasing Weekend Stays and “bridging” the two weeks. Additional activities are scheduled after 6:00 PM, and may include LAN parties, gaming tournaments, social time, campus excursions, etc.
Day-Only Academy Programs: Tuition includes Academy T-shirt, instruction and excursions. Check-in is between 8:00 AM and 9:00 AM on Monday thru Friday (for day-only programs). Lunch may be purchased through the iD website. Pick-Up is at 6:00 PM, daily, except for Friday. Friday pick-up is 4:00 PM. Weekend Stays are not available for Day-Only Programs.
TUITION: ULTIMATE GAMING WEEKENDS/ WEEKEND STAYS
Tuition includes housing on campus, supervision, meals, gaming, and may include off-site excursions. Ultimate Gaming Weekends/Weekend Stays begin at 4:00PM on Friday and continue until the start of the next session beginning at Sunday 6 PM. If being picked-up prior to the next session, the pick-up time is 3:00PM Sunday. This program is for participants ages 12 and up. You understand that games Rated “T” for Teen and “M” for Mature will be played.
At Stanford University (iD Tech Camps), Ultimate Gaming Weekends begin at 5:00 PM and participants ages 10 and up can attend.
TUITION: iD TECH 365
Tuition for iD Tech 365 consists of a year-long online subscription. Tuition for iD Tech 365 is non-refundable and non-transferable. iD does not pro-rate any portion of the tuition. Please note, upon registration, the customer will automatically receive the auto-renew feature to subscribe to the service for the upcoming year. If customer wishes not to be placed on auto-renew, customer has the option of deselecting this option in My Account. Proper and respectful etiquette is a condition of participation. Participants deemed violating these terms will be ineligible to participate in future sessions, without a refund. Inappropriate conduct includes using improper language, being disrespectful to the presenter or other participants, cyber bullying, etc. Terms may change without notice. The Refer-A-Friend program is not valid for iD Tech 365.
FREE ONLINE WORKSHOPS PRESENTED BY iD TECH 365
Upon enrolling at iD, participants become automatically eligible to attend iD’s Free Online Workshops—our year-round monthly online workshops—at no extra charge. As of Nov 1, 2012, participants are eligible to participate, at no extra cost, until Oct 31, 2013. The participant’s parent/guardian must RSVP to Year-Round Learning to attend. Proper and respectful etiquette is a condition of participation. Participant’s deemed violating these terms will be ineligible to participate in future sessions. Inappropriate conduct includes using improper language, being disrespectful to the presenter or other participants, cyber bullying, etc. Terms may change without notice.
Following registration, the client will receive a reservation confirmation. If registering via our online registration system, phone, or fax, the client will receive confirmation via the web (for online registration only) as well as an email confirmation sent to the email address provided. When indicated, a paper copy of the confirmation and statement will be sent to the address on file.
REQUIRED FORMS & CAMPUS MAPS
After registering, you will receive your confirmation which includes your User Name and Password to access My Account & your online Required Form. Please be advised that as a condition of enrollment, the parent/guardian will need to login to My Account to fill out the Required Form between March 1, 2013 and May 15, 2013. (If registering after May 15, 2013, the Required Form will need to be filled out within 72 hours of registration). There will be a $25 late fee charged to the account if your Required Form is not completed in its entirety by May 15, 2013 (if registering after May 15, 2013, there will be a $25 late fee charged to the account if your Required Form is not completed within 72 hours of registration). If the Required Form is not completed at least one week (7 days) prior to the start of the session, the session will be cancelled and no refund will be issued. My Account & the Required Form contain crucial information concerning emergency contact and health information, maps and driving directions, and other important information.
As part of the iD health and safety plan for 2013, iD may conduct a brief health screening to limit potential exposure of participants and staff to communicable illnesses, such as H1N1 Influenza. A screening could consist of questions related to the participant’s health at check-in. If the threat is reduced or eliminated by summer, iD will revisit taking this precautionary step. iD will update its risk and health management policies as more current information becomes available from the Center for Disease Control and Prevention and/or other regulatory agencies.
CONTINUING EDUCATION UNITS (CEUs)
Participants who meet the minimum requirement may opt to add CEU’s for the 2013 summer season, from Villanova University or Stanford University Continuing Studies, depending on age, program and location requirements. Both organizations are accredited by IACET—The International Association for Continuing Education & Training. Pass/No Credit grades are given based on attendance and successful completion of a course. Upon successful completion of a course, a certificate that includes the completion of the selected course topic will be mailed out by iD.
No refunds will be issued, once the session has begun, for early withdrawal or dismissal due to absences (for any reason including sickness), behavioral dismissals, unforeseeable events not within the control of iD, or other acts of nature. If participants leave the session early for ANY reason, the tuition for Continuing Education Units is NOT prorated and no refund will be issued.
iD is dedicated to equal opportunity education. iD awards limited tuition assistance based on financial need. Limited aid is available. An application is not a guarantee of tuition assistance. Applicants must make an inquiry online on our Tuition Assistance page. The application process opens March 1, 2013. All applications must be received prior to April 30, 2013. Awards are granted in May 2013 and the selected applicants are notified directly. The selected applicants must redeem the Camp Voucher by June 7, 2013.
Tuition Assistance Terms & Conditions:
- iD is dedicated to equal opportunity education.
- iD awards limited tuition assistance based on financial need.
- Limited aid is available.
- Not available for iD Programming Academy, iD Gaming Academy, iD Visual Arts Academy, iD Onsite, iD Beta Camp, or iD Tech 365.
- Limit of one tuition assistance paid participant per customer.
- An application is not a guarantee of tuition assistance.
- Applications must include a letter from the parent(s) or guardian(s) along with the parent/guardian’s tax return from the prior year. If the prior year’s tax return was not filed, documentation from a federal, state/province or local agency must be submitted stating income status. Financial status information is needed to qualify. Applications submitted without this information will not be considered.
- Accepted applicants pay the non-refundable deposit of $250 at time of registration. The remaining balance for a Day Camp fee at the individual school is paid by iD.
- Lunch or upgrades to Extended Day or Overnight Camp are not included or paid by iD. The applicant can choose to pay for lunch or upgrade to Extended Day or Overnight Camp if desired.
- No checks for the $250 deposit will be accepted – only money orders or credit cards.
For further details on our Tuition Assistance Program please click here. No phone calls please.
iD CAMP VOUCHERS
CAMP VOUCHER POLICY
All Camp Vouchers are non-refundable, non-transferable and not redeemable for cash. Camp Vouchers must be redeemed at the time of registration. Location and date is based on availability at the time of registration. Camp Vouchers are valid until the specified expiration date, without exception. They are valid for up to the amount issued; Camp Vouchers are a type of discount, and the total discounts received cannot exceed the total cost of the products purchased.
iD BETA CAMP TERMS & CONDITIONS
To reserve space for Beta Camp, a non-refundable fee of $349 is required for the week of camp, for each participant. Tuition is due in full at the time of registration. Partial payments are not accepted.
Tuition includes all state and federal taxes, adult supervision, professional instruction on leading brand name technologies, and a completed project to take home. Meals are not provided at Beta Camp. Participants are required to bring their own lunch and any snacks they may want throughout the day.
After registering for Beta Camp, the client will receive a confirmation email which includes the User Name and Password to access My Account & the online Required Form.
Please be advised that as a condition of enrollment for Beta Camp, the client will need to login to My Account to fill out the Required Form by April 1, 2013 (if registering after April 1, 2013, the Required Form will need to be filled out within 72 hours of registration). There will be a $25 late fee charged to the account if the Required Form is not completed in its entirety by April 1, 2013 (if registering after April 1, 2013, there will be a $25 late fee charged to the account if your Required Form is not completed within 72 hours of registration). If the Required Form is not completed at least one week prior to the start of Beta Camp, the registration may be cancelled and no refund will be issued. My Account & Required Form contain crucial information concerning emergency contact and health information, maps and driving directions, and other important information.
Beta Camp clients may change their registration to another iD program until April 1, 2013, without penalty. If a change is made, the tuition paid for Beta Camp will be applied to the new program. Clients are responsible for any additional tuition fees. No changes may be made after April 1, 2013.
No refunds will be issued for early withdrawal or dismissal due to absences (for any reason including sickness), behavioral dismissals, power failures, weather, and unforeseeable events not within the control of iD, or other acts of nature. If participants leave Beta Camp early for ANY reason, the tuition is NOT prorated and no refund will be issued or transferred.
In keeping with the Children’s Online Privacy Protection Act (COPPA) – the law that protects Children’s online privacy – and the guidelines of the Children’s Advertising Review Unit of the Council of Better Business Bureaus, iD limits the collection of personal information from kids.
internalDrive.com is a website directed to parents and guardians of our participants. We do not knowingly collect information from children under the age of 13.
We screen users who wish to provide personal information in order to prevent users under the age of thirteen from providing such information. If we become aware that we have inadvertently received personally-identifiable information from a user under the age of thirteen, we will delete such information from our records.
We do NOT condition a child’s participation in online activities to provide personally-identifiable information or provide children with the opportunity to post or otherwise transmit any identifiable personal contact information without parental consent.
WE DO NOT SHARE YOUR INFORMATION WITH THIRD PARTIES BUT FOR THE EXCEPTIONS STATED BELOW
iD does not share email addresses or any other personal information with third parties interested in contacting you or collecting information about you. Furthermore, we DO NOT sell, rent, give or trade personal information we collect from online, phone or paper registrations and/or catalog requests.
When warranted, we will share limited information with Universities for events such as rooming assignments, meal assignments and Continuing Education Unit Transcripts.
HOW INFORMATION IS STORED
We store your personal information in secure operating environments that are not available to the public. Your personal information is accessible only by you and select company employees. These employees are bound by duties of confidentiality and have access to select databases, which are further protected by iD and password requirements.
In addition to internal transaction databases, your personal information is stored in an iD User Account. You may view or update information related to your iD User Account by accessing the My Account section of the website located here.
To update or change your account information, login to My Account, or call our Client Services Department at toll free 1-888-709-TECH (8324), or 1-408-871-2227, or send an email to info@internalDrive.com.
Your user information in My Account is protected from unauthorized use by a User Name and Password. It is your responsibility to protect the confidentiality of the User Name and Password. iD will not be responsible for any lost, stolen or disclosed User Name or Password information.
HOW INFORMATION IS USED
We make the iD User-functionality available to you in order to expedite your transactions on our site (through the use of pre-filled forms) and to provide you with better service. In order for you to complete a registration or conduct other transactions on our site, we will require the creation of an iD User account, My Account, which requires that you submit certain personal information to iD. Additionally, we may share pertinent personal information with our relevant employees or university relationships for the limited purpose of enabling them to fulfill your requests (e.g. Camp Directors, Instructors and University Liaisons). Further, we may contact you regarding the status of your transactions on our site or to inform you of maintenance to your accounts (iD User) or website updates.
OTHER INFORMATION WE GATHER
- When you request a catalog or register for an iD program, we ask for certain basic information to service you: name, shipping and billing addresses, email address, phone number and payment information.
- Your email address is required information when submitting payment via our online registration system or requesting a catalog. We are required by the major credit card companies to ask for this information in order to better protect your online transactions. If you request our customized email news and provide your email address, iD will send our latest camp news directly to you. If you no longer wish to receive these messages, you can unsubscribe by using the instructions provided at the end of the messages.
YOUR CREDIT CARD INFORMATION AND TRANSACTIONS ARE SECURE
For your convenience, you may have us bill you or you can pay for your orders by credit card. If you choose to pay by credit card, we will keep your credit card information on file, but we do not display that information at the online registration site. For your security, your credit card security number is not stored in our system.
We use state-of-the-art Secure Socket Layer (SSL) encryption technology to safeguard and protect your personal information and transactions over the internet. Your information, including your credit card information, is encrypted and cannot be read as it travels over the Internet.
At iD, we require criminal background checks for Instructors, Directors, Regional Managers, Aides, and Corporate staff who will be onsite for any duration of time other than Family Showcase at our camp locations. We take the safety and security of our participants very seriously and require criminal background checks for anyone authorized by iD to be in contact with the participant for the duration of the session.
LINKS TO OTHER SITES
CARPOOL TERMS & CONDITIONS
The iD carpool application is to assist our clients in identifying transportation alternatives and potential partners for travel to and from our camps. iD cannot and does not ensure your safety. Please be responsible. You must ensure your own personal safety. iD recommends that you do not allow your participant to travel with someone you do not trust.
iD cannot and will not assess the suitability of individuals participating in this program and declines any liability associated with it. In no event will iD or its employees be liable for any injuries or losses by any party related to the use of this carpool application.
iD cannot and does not ensure the lawful behavior of the people exchanging information through this carpool application. You take full responsibility for ensuring your personal safety when interacting with other people whom you meet through this carpool application.
iD will not be a party to mediations and/or any negotiations of disputes involving travel partners. iD cannot and will not play any role in managing payments between the travel partners.
iD is not liable to any consequence arising out of any decisions made by anyone using this carpool application.
Contacting other users and making postings are permitted only for personal use for the purpose of arranging a ride. You agree to communicate with other users in a civil, polite manner. No abusive language will be tolerated. iD reserves the right to remove the information for any user who does not comply with the iD spirit, as judged by its employees, without any liability whatsoever to iD.
You have the choice at any time to add or remove your contact information from our Carpool list. iD is not responsible for unwanted communication after the request is made to participate in the iD Carpool list.
iD is not responsible for any late or missed rides to or from camp. If camp is missed due to missed or late rides, the tuition will not be pro-rated, refunded or transferred to another camp week or season.
You hereby acknowledge that iD is providing this carpool application as a service to clients so that they can exchange contact information and set up rides to and from camp. iD is not acting as an agent in the exchange of this information.
SOCIAL NETWORKING DISCLAIMER
iD provides several opportunities for social networking for both participants and staff on sites such as Facebook, Twitter, Flickr, and YouTube. These sites are not affiliated with iD and offer their own individual social networking services. Please read the following terms and conditions carefully, as well as the Terms and Conditions of the sites in which iD has created a forum (”Group”). These Terms and Conditions are a legal agreement between you and iD and apply to you whether you are a visitor to these sites or any site with an official iD affiliation.
iD is a member of several pre-existing sites (as mentioned above). There are, however, portions of www.internalDrive.com that include areas where participants can post submissions (e.g. “The Basement”). Any of the above-mentioned “Sites” (or other similar sites) has their own distinct rules and regulations. iD reserves the right to take action to remove any content deemed inappropriate by the sites or by iD standards. iD will not be held liable for any loss of content or disagreements that may arise between the individual social networking site and the user.
You understand that by registering for an iD program, your participant(s) may access and upload content to Social Networking sites. In order to access certain features of the social networking sites or to pages on internalDrive.com, and to post Member Submissions, the majority of these sites require that the user open an account with them. Please note that these sites have their own individual terms and conditions that must be followed. Age requirements are outlined within each Site’s Terms and Conditions. You hereby authorize your participant to access social networking sites while at camp and create an account if they choose to do so and if they meet the requirements listed by each site to create an account.
Interaction with other users:
- iD is merely providing a medium in which to socialize online with fellow participants. Users are solely responsible for interactions (including any disputes) with other Members and any volunteers that may advise and assist participants with projects and activities via your use of the Site and Services.
- You understand that iD does not in any way screen Members or review or police: (i) statements made by Members in their Member Submissions or the Member Submissions in general; or (ii) statements made by Users or any information a User may provide via the Site or Services.
- You understand that your participant(s) are solely responsible for, and will exercise caution, discretion, common sense and judgment in, using the various Sites and Services and disclosing personal information to other Members or Users. On behalf of your participant(s), you agree that they will take reasonable precautions in all interactions with other Members, particularly if they decide to meet a Member offline or in person.
- Your participant’s use of the social networking sites with which iD is affiliated, their services, Content and Member Submissions is at your sole risk and discretion and iD hereby disclaims any and all liability to you or any third party relating thereto.
- On behalf of your participant(s), you agree that they will not harass, threaten, intimidate, bully, stalk, or invade the privacy of any individual in connection with your use of the social networking sites with which iD is affiliated and their services, whether or not an individual is an iD Member; and you further agree not to advocate such activities or to encourage others to engage in any such activities.
- On behalf of your participant(s), you agree they will not give their social networking information to an iD staff member.
- You and your participants should also be aware that under no circumstances are iD employees allowed to give personal contact information for social networking sites. This must be arranged by the participant’s parent/guardian through the Human Resources Department.
COPYRIGHT & INTELLECTUAL PROPERTY POLICY- NO UNAUTHORIZED USE: You agree that you and your participant will not use the social networking sites to offer, display, distribute, transmit, route, provide connections to or store any material that infringes copyrighted works, trademarks or service marks or otherwise violates or promotes the violation of the intellectual property rights of any third party. internalDrive, Inc. and internalDrive International, Inc., have adopted and implemented a policy that provides for the termination in appropriate circumstances of the accounts of users who repeatedly infringe or are believed to be or are charged with repeatedly infringing the intellectual property or proprietary rights of others.
DISCLAIMER: BY USING THE SOCIAL NETWORKING SITES OR SUBMITTING A MEMBER SUBMISSION YOU AGREE THAT INTERNALDRIVE, INC. AND INTERNALDRIVE INTERNATIONAL, INC. ARE NOT RESPONSIBLE, AND WILL IN NO EVENT BE HELD LIABLE, FOR ANY: (A) LOST, ILLEGIBLE, MISDIRECTED, DAMAGED OR INCOMPLETE MEMBER SUBMISSIONS; (B) COMPUTER OR NETWORK MALFUNCTION OR ERROR; (C) COMMUNICATION DISRUPTION OR OTHER DISRUPTIONS RELATED TO INTERNET TRAFFIC, A VIRUS, BUG, OR WORM OR NON-AUTHORIZED INTERVENTION; OR (D) DAMAGE CAUSED BY A COMPUTER VIRUS OR OTHERWISE FROM YOUR ACCESS TO THE SITE OR SERVICES. THE SITE, SERVICES, INTERNALDRIVE, INC. AND INTERNALDRIVE INTERNATIONAL, INC. CONTENT AND MEMBER SUBMISSIONS ARE PROVIDED “AS IS” WITH NO WARRANTY OF ANY KIND. INTERNALDRIVE, INC. AND INTERNALDRIVE INTERNATIONAL, INC., AND ITS SUPPLIERS EXPRESSLY DISCLAIM ALL WARRANTIES, EXPRESSED OR IMPLIED, REGARDING THE SITE, SERVICES, INTERNALDRIVE, INC. AND INTERNALDRIVE INTERNATIONAL, INC. CONTENT AND MEMBER SUBMISSIONS, WHETHER THE PROVISION OF SERVICES OR YOUR SUBMISSION OF A MEMBER SUBMISSION WILL PRODUCE ANY LEVEL OF PROFIT OR BUSINESS FOR YOU OR LEAD TO ECONOMIC BENEFIT, INCLUDING ANY IMPLIED WARRANTY OF QUALITY, AVAILABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR NON-INFRINGEMENT. IN ADDITION, INTERNALDRIVE, INC. AND INTERNALDRIVE INTERNATIONAL, INC. MAKE NO REPRESENTATION OR WARRANTY THAT THE SITE OR SERVICES WILL BE ERROR FREE OR THAT ANY ERRORS WILL BE CORRECTED. SOME STATES OR JURISDICTIONS DO NOT ALLOW THE EXCLUSION OF CERTAIN WARRANTIES. ACCORDINGLY, SOME OF THE ABOVE EXCLUSIONS MAY NOT APPLY TO YOU.
AGE POLICY NOTICE AT iD TECH CAMPS & ALL iD TEEN ACADEMIES
iD offers teen-only academies and programs designed for participants ages 13-18, including but not limited to iD Tech Camps, iD Gaming Academy, iD Visual Arts Academy and iD Programming Academy. Participants who are age 18 may interact with participants ages 13-18 (or ages 7-18 at iD Tech Camps) throughout the duration of each program session and hereby agree to abide by all of iD policies. You understand that by registering for an iD program that accepts 18 year old participants, that your participant may interact and/or room with a participant that is 18 years old. We require criminal and sexual offender background checks for any participant that is 18 years old and attending our programs. iD reserves the right to not allow an 18 year old participant to attend one of our programs if they do not complete or pass a criminal and sexual offender background check prior to attending our program. A background check processing fee will be assessed to the customer. The stated fee is $23 for programs in states other than New York. For programs in New York, the processing fee is $88. These are direct costs that iD passes on.
internalDrive, Inc. and internalDrive International, Inc., reserve the right to update or modify these terms and conditions on the website at anytime. iD is not a university-sponsored event. Activities, guest speakers and tech tours will change session to session and may not apply to all locations. We reserve the right to cancel a session if participation numbers are not adequate: In the case a suitable iD replacement week is not found, a full refund will be issued. On rare occasions, the software and hardware we use at camp may change without notice, and we will strive to find suitable software and hardware alternatives.
Per Massachusetts state law, “This camp must comply with regulations of the Massachusetts Department of Public Health and be licensed by the local Board of Health. Parents may request copies of background checks, health care and discipline policies as well as procedures for filing grievances.” (105CMR 430.190 C, D).
Per New York state law, “This camp must comply with regulations of the New York State Department of Health (State Sanitary Code Subpart 7-2) and be licensed by the local Board of Health and inspected twice yearly. The inspection reports are filed at the local Department of Health offices in each county.”
CHANGES TO SERVICES
iD may change these provisions at any time. For example, we may add, delete or amend terms of functions.
If you have any questions or comments about the content, terms, and policies contained within, please send an email to info@internalDrive.com.